By: Deresa Claybrook, MS, RHIT, CPC-I
As health care managers we are always asking questions for ourselves or for others. We are always looking at the situation, planning and then acting. We do this for several reasons to clarify a medical order, to make sure that there is adequate documentation in the record, to make sure that we are communicating effectively with our physicians so that he/she has all the information needed to make a correct diagnosis. Sometimes the approach we take to communicating can be effective when we need to ask questions, especially when we need to ask questions of the physicians we work with.
In the book, “Ask the right question!” by Rupert Eales-White, he discusses how we can effectively ask questions. The book is about Effective Communication, but it really serves as a valuable resource for all of us when we need to know how to ask questions and be effective. The author starts out with sharing with us how we communicate and how important listening is to the process but the best part of the book deals with seizing opportunities, reducing resistance, bridging gaps in perception, meeting your goals, encouraging mutuality, and creating partnerships. If this sound likes something that you would like to learn more about, I encourage you to grab the book. I would like to summarize what I have learned that might help you the next time you need to communicate effectively with a physician or ask a question.
As health care professionals it so important to communicate effectively so be sure to check for understanding. I know when I was in nursing school, I had a classmate that would always summarize what the instructor had just said. It drove me crazy. I can even remember everyone talking about this person in the hallway after a lecture about how annoying her summarizing each paragraph was, but the ironic thing was when the instructor put us in to groups to do a project everyone wanted her to be on their team. They knew that with her in the group they would at least be on the right track with their project because she was not afraid to ask questions. So just keep that in mind, it never hurts to check for understanding.
About the Author
Deresa Claybrook, MS, RHIT, CPC-I
Deresa Claybrook, MS, RHIT, CPC-I is the President of Positive Resource Health Care Industry Consultants. Positive Resource for short is a consulting company that specializes in Health Information Management (HIM) and Human Resource (HR) training for health care organizations. Mrs. Claybrook has over 25 years in the healthcare industry. She has practical experience as a Coder, Medical Records Director, Human Resource Director and as an adjunct professor since 2007. She also has experience as a Long-Term Care Administrator.
Mrs. Claybrook loves to train, motivate, and inspire those in the healthcare field to perform their best. She is a part time adjunct professor at Oklahoma City Community College. In her free time, she also loves to work as a consumer advocate to ensure that everyone understands the importance of their health care information.
Mrs. Claybrook received her Master of Science degree in Management and her Bachelor of Arts is in Human Resources from Southern Nazarene. She graduated with her Associates degree in Medical Records Science from Amarillo College in 1986. Recently she completed her CPC-Instructor certification through the American Academy of Professional Coders, AAPC.
She works directly with healthcare organizations to offer resources in Human Resource (HR) Management and Health Information Management (HIM) with a special emphasis on training health care professionals in the health care industry.
She has written professionally for many health care magazines. She is an Advanced Communicator Silver through Toastmaster and speaks nationally on various health care topics in her field. Recently she has finished her requirements for her CPC and CPC-I through AAPC.
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By: GeGe Beall, FACHE, SPHR, SHRM-SCP
Everybody at work knows who they are. They can list them by name, they talk about them, they are victimize by them, & they may even miss work in order to avoid them. What staff really wonder is why you, their leader, aren't doing your job & managing them.
I'm talking about toxic staff. Those poisonous people who we are allowing to negatively influence our teams, our companies, & in the end, our bottom lines. In all our talk about workplace efficiency, productivity, & retaining key talent, we have somehow missed the vampire in the room sucking the very life out of our organizations.
What Makes Staff Toxic?
Ooooo, let us count the ways! Toxicity comes in all forms of workplace torture. To be clear, we're not talking about a once in a while slip in behavior. We're talking about consistent behavior that negatively impacts your team. Here are just some of the behaviors that we may see...
Register for the Summit and hear GeGe provide practical standards to ward off the vampires!
GeGe Beall, MS, FACHE, SPHR, SHRM-SCP
GeGe has a master’s degree in Industrial/Organizational Psychology from Radford University & has worked in Human Resources and Organizational Development for her entire professional career. This includes serving as vice president at several HCA hospitals and then as an external consultant specializing in analyzing staff engagement survey results & using the data as a road map to improve overall cultural health.
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For the past two years, we dealt with the "disorder" within our practices as the COVID pandemic caused much havoc. Now, as we exit the pandemic, our focus is on how to bring "order" back to our practice, staff, and patients. This is why I strongly encourage you to attend our virtual Summit on April 20, "Putting the Order Back in Disorder".
We have two components to this Summit. The first consists of a three-hour session with presentations on leadership, toxic staff, an interactive Q&A on employment law, and staffing. The second is a coding session for practice administrators and certified coders approved for CEUs by the AAPC.
Don't think you are alone as we figure out the "new norm". You're not! Participation at the Summit will allow each of us to take
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Attention CMPEs and FACMPEs - Your attendance at this Summit provides you with up to 4.5 CEUs!
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Shelley Rine, CPC, COPC
Chair, Board of Directors